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Compliance in Healthcare: Updates 2019

Compliance in Healthcare: Updates 2019 | MCI Group | EN

Calendar icon June, 18 2019

Being up-to-date about the latest developments in transparency codes and compliance regulations is key if you want to work successfully in the healthcare industry. How to take advantage of strict compliance regulations? How to collaborate with associations and companies to enhance the value of meetings for participants? Read on to find out.

Today’s landscape of compliance in healthcare is complex to navigate. The influence of different factors, such as tightened budgets, public scrutiny, industry’s reputation challenges, the rising cost of healthcare, reinforcement of laws and codices and lack of transparency has led to a significant review of certain activities in the field.

So, what is new in the world of compliance regulations?

The "new" IFPMA Code of Practice 2019

compliance healthcare

In effect since January 2019, IFPMA puts trust at the centre of its ethos. This is a fundamental change of approach as it turns codes from being rule-based to being value-based. IFPMA also modified the complaint procedures, introduced a total ban of gifts - excluding some extent scientific educational material or OTC samples - and added a note for guidance on services' fees.

And what about the sponsorship of meetings and events? The following areas have been verbalized and emphasised again:

  1. The choice of the location should minimise travel and consider security.

  2. Exhibition areas should only be accessible to the intended audience.

  3. Leisure activities – are they sponsored or self-funded?

  4. Are there any references to personal services provided to attendees?

For more information, please refer to: https://www.ifpma.org/subtopics/new-ifpma-code-of-practice-2019/

The EFPIA Code(s)

With the objective to align & promote the common understanding of the Code by stakeholders and general public, EFPIA took the decision to consolidate the 3 EFPIA codes into one simplified version, aiming to improve adherence even further. Here is a non-exhaustive list of introduced changes: 

  • The integration of the EFPIA Ethical Principals in the introduction
  • Common definitions, common principals & specific requirements for interaction with HCPs/HCOs/ POs 
  • Consolidation of the hospitality and contracted services section of the HCP & PO code
  • Modification of working from “shall to must”
  • Extension of provisions, such as gift prohibition to POs or POs representatives as well as donations & grants and sponsorship 
  • Extension of provisions to HCOs with regards to the use of logos and principles of member company funding 
  • Distinction of sponsorship provided to HCOs and contribution to costs of events provided to HCPs 

These provisions will be submitted to the General assembly in June 2019 for member association’s transposition in 2020 and implementation in 2021. 

For more information, please refer to: https://www.efpia.eu/.

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How to navigate these as a planner: PCO or Meetings & Events organiser?

compliance healthcare

Industry’s and Associations’ view on self-regulatory codes often diverge: the former sees it as day to day work, while the latter wonders whether there are any improvements to the quality of educational programmes thanks to codex application.

If you plan meetings or congresses for your clients in the Healthcare sector, here is our suggested methodology to apply codes developed with our partners at 3Sixty Event Consulting and Healthcare-Venues.com. Our methodologies strip away the complexity of the code to support the creation of compliant meetings and events.

  1. Assess (audit): assess the request and think: which codes are applicable to this case?

  2. Verify: verify each likely non-compliant point against the codes;

  3. Escalate: is there a need to turn to internal or external experts for support?

  4. Action: advice on how to proceed and log-in the compliance log.

And what is even more important …. 

  1. See the big picture: it’s not about the meal cap – it is about perception and transparency and ethical conduct.

  2. Familiarise yourself with compliance: become an ambassador and a multiplier. After all, compliance is part of your daily job.

  3. Be the glue: become the connector between your association and corporate clients by creating an environment that fosters P2P discussions. And don’t forget to create a common ground through processes and guidelines.

If done right and with awareness, your knowledge in compliance becomes an added value for all the stakeholders involved, creating collaborative discussions and moving away from regulatory topics towards active communication.

ABOUT THE AUTHOR

cerstin steindorf

cerstin steindorf
Cerstin Steindorf

Global Account Director Healthcare

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Benedetta Fadini

Benedetta Fadini
Benedetta Fadini

Benedetta is a Content Creator with a passion for storytelling and new technologies. She covers stories on the latest innovations in the event industry with lots of research and a pinch of humour.

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